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Thursday, January 14th, 2010

Arctic Bicycle Club

PO Box 230130, Anchorage, AK 99523-0130 www.arcticbikeclub.org

Dedicated to promoting bicycling safety, education and sporting activities

BOARD MEETING

January 13, 2010

ATTENDANCE:  Ed Sniffen, Janice Tower, Jim Baker, John Lackey, Tim Berntson, Brent Gorman, Christopher Souser, Rose Lahti (guest)

Website:  Christopher will issue an RFP for a web designer to revamp the main club’s website.

Forum:  Ed will look into liability issues of forum moderation.  A link will be added to the club website to the road forum.

Hotline:  The hotline will remain in operation to inform bike club participants of upcoming events and last-minute changes.  The board will reconsider whether to maintain the hotline as technology evolves.

Mailbox:  The road division should open its own post office box.  Other divisions will remain status quo.

Corporate Filings:  Ed will maintain ABC’s corporate biennial filings with the State of Alaska.

Directors and Officers Insurance:  Ed is looking into purchasing D&O insurance to protect ABC board members from liability.

501(c) 4 status:  The ABC was denied 501(c)3 status as a charitable nonprofit.  Ed will fine the necessary paperwork to attain (c)4 tax-exempt status.

Bike Swap:  The ABC Bike Swap will take place on Saturday, April 10th from 12:00 to 4:00 p.m. We will get the word out via the Anchorage Daily News, Anchorage Press, Flyers, webpages, email and forums.  Vendors and other cycling related organizations are welcome to sell and distribute information.

Anchorage Bike Plan:  The board voted to support the Anchorage Bike Plan which will go before the Anchorage Assembly for approval at 6:00 p.m. on Tuesday, March 2nd.  The ABC will need to rally a lot of support from the cycling community to get the plan approved. The board decided that when bicycling advocacy opportunities arise, the board will discuss whether to support the issue.


Title 9 Traffic Code Revisions:  The laws governing bicycles is under review and will be up for Assembly approval this spring.  The Anchorage Police Department has recommend a repeal of a change to the law made 5 years ago which allows cyclists using a side path to proceed across a side street or driveway without stopping, dismounting and walking the bike across.  Repealing the law effectively places liability on the shoulders of the cyclist should he/she be struck by a vehicle when crossing these intersections.  It would essentially force cyclists to use the roadway rather than adjacent side paths.

Membership:  Although participants of bike club events are highly encouraged to become members, we should not turn anyone away from participating.  Membership in 2009 was up slightly over 2008.

Affiliation with Sanctioning Organizations:  The board decided to remain independent from USA Cycling and other sanctioning organizations because our club is small and we organize many cycling events.  The board discussed the administrative requirements involved in being a USAC club and determined that it would overburden the volunteers that keep the club going.  Moreover, the board agreed that we wouldn’t get much value in return for the expense and time commitment involved.

Next Meeting:  Wednesday, February 17th 6:00 at Guido’s


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2009-12-10 ABC Annual Meeting Minutes

Saturday, December 12th, 2009

December 10, 2009 19:00

Approximately 18 in attendance.

Arctic Bike Club “Big Board” Officers:

President: Ed Sniffen

Vice-President: Christopher Souser

Secretary & Treasurer = Janice Tower

Board Reps:

Road: Ed Sniffen & Tom Peichel

Touring: Christopher Souser & Jim Baker

Mt. Bike Div =

Tim Bernston, Brent Gorman, & John Lackey (Two people share 1 board spot)

Member at Large: Janice Tower

Board Proposed by Ed, Seconded by Tom P.

Tim B. & Brent G. : Mt. Bike race season went pretty well. Kepler Bradley course had positive response. Races were well attended and it picked up as the year went on. Finances still to be reconciled for the year. 2010 Schedule outlined already, to be finalized by end of the year.

Rose L: Touring/Recreation Division Season went well, including a good turnout at our Women’s Mt. Bike Clinic. No Permitting issues. To meet mid-January to work out the schedule for 2010. Core members were once again ride leaders/volunteers for the the CAC / Special Olympics ride from Houston to Talkeetna and the MS-150 ride from Hope to Seward. Our rides are still 100% free, though general club membership is still encouraged. IMBA insurance greatly increased from $3 per member to about $8 per member as a trail building clause, so Touring/Recreation division did not choose to renew for the entire club membership again, but did get other insurance for the division.

Tom P. : Road Race attendance was up and down depending on the race. Tour of Anchorage went really well, but we lost money.

Women’s Alison Dunlap road racing camp was held and was very successful with approximately 45 attendee. In 2010 talking about bringing in women’s Cyclo-Cross professional Katie Compton for a clinic.. Final road race schedule expected soon.

Financially doing well, lost a little bit of money, but still doing well.

Bruce R: Cyclocross season was awesome with attendance increasing every race, and 75 attendees at the last race. Financially did ok, but unsure of covering Katie Compton clinic.. though Road Division was planning to cover. Possibly have an extra race at the end of the clinic prior to the cyclocross season beginning.

Tom P. : ABC main club is doing ok, just over 300 memberships in 2009. Net Income is expected to be a little bit over $1000 for the year.

Tom P. Revised membership form, simpler, faster completion at the races.

Ed S. : Fireweed 400 is seeking 501 ( c ) 3 status and disaffliate from ABC for insurance and liability purposes. Fireweed 400 money split 4 ways between 3 divisions and the junior division.

Misc Website Discussion , specifically adding a site for the CycloCross.

Christopher S. : Club has a Twitter, Facebook, and the Chainletter is now a blog format that can be easily updated. Though almost not content was received over the last season.

Divisions need to add Chainletter@arcticbikeclub.org to their notification lists so that the information can make these lists.

Ed S. : Directors and Officers Liability Insurance in process. General Insurance costs are going to be going up a little bit because of inflation, despite no claims.

Ed/Bruce/Tom P. Discussion of being a USCF/USAC club, just to be a registered club.

You would not need a USCF licenses unless we conducted USCF races, you only need a license if you get insurance through USCF; which is very expensive.

It was discussed that you can’t gain points for races in Alaska.

501© 3 status cannot be gained because we are membership driven. So large organizations cannot donate to us for a tax deduction.

501© 4 we did qualify for, which can then be used for businesses for advertising

Application for 501©4 is still on Ed’s desk.

Next Board Meeting:

January 13th, Guidos Pizza, 6:30 pm

Webpage, Hotline, ORBRA Information, Jerseys

Additional Dates to Add to Website Calendar of Major Cycling Events:

Tour of Fairbanks June 10-13th

Fireweed July 9-11th

State Mt. Bike Championships August 20-22nd

Anchorage Seward Relay 5th Sept

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