Request for Proposal:
Arctic Bicycle Club Website Makeover 2010
1st Round of Responses due no later than Midnight February 16, 2010

Send all responses to Media @  arcticbikeclub.org

Domains:
ArcticBikeClub.org, Arcticbike.org, ArcticBikeclub.com, ABC-Cycling.com

General Requirements:

Page Content Overview:
1. Individual Division Pages
a. Road Racing
b. Mountain Racing
c. Recreation & Touring
d. Cyclo-Cross

2. Hidden Admin Section via Sub-Domain that would:
a. Have basic non-hard coded database driven access controls to be able to enter.
b. Ability to Access Membership reports returned in an easily printable format.
i. Basic Query returning: Name, Address, Phone, Join Date with control date being a required parameter to run the report.
ii. A search by name function that would return all results if found.
iii. The running of a report would generate a log in a table with username used, IP address, and what report they ran.

3. Page(s) with General Alaska Cycling Information
a. Section with Alaska & Anchorage Bike Related Law
b. Section Displaying Google Map of trailhead / race locations.
c. Section with other Cycling Events
4. Mailing List Sign-Up Page
5. Contact Form
6. Form & Document Download Section
7. General Information Page with FAQ Section
8. Photo Gallery
9. Links Page
10. Calendar Page

Technologies:
1. Uses existing Linux Web Hosting
2. Framed
3. Fast Mobile Phone Web Support (Adobe Flash free on the main page), mobile version being optional/bonus.
4. Support for Image Gallery, preferably using SmugMug or the “Gallery” web hosted application.
5. Uses Existing WordPress Blog; ‘The Chainletter’
6. Integrated Twitter Widget scrolling the last 5-10 twitter posts of ArcticBikeClub’s twitter feed.
7. Google Calendar or Equivalent Integration
8. Online Membership Sign-Up with Checkout/Payment.
a. Online database (mySQL) of those transactions minus the payment information other than the amount.
b. Upon Completion of the process generate a “Membership Card” onto the screen that they can print.
9. A Donate Form / Button
10. Contact Form that would use a ‘Captcha’ and support multiple email addresses in a drop down so content could reach right person initially. Support for Attachments on some email addresses.
11. Mailing List Sign-Up form via yet to be determined Mailing ListServ (one that supports email subscribe / unsubscribe)
12. Possible future support of 1-2 side framed banner ads.
13. Individual Division pages ‘content’ pages would be easily maintainable by someone with limited web experience, but be framed by main page.
14. Google Map Integration using a saved Google Maps or Google Earth KML file maintained by club.
15. Ability to add another section of the website within general page framing without additional graphic art or contracting just to add a link to the menu.
16. All pages would contain Google Analytics (info will be provided) so accurate statistics can be kept.

What we will provide:
1. Payment for services provided at agreed upon rate or contract amount.
2. Linux Web based hosting with PHP and mySQL support.
3. Arctic Bicycle Club Logo Graphics
4. Any image hosting required.
5. A ListServ account, based on recommendation of developer.
6. The setup of mySQL databases and credentials as required.
7. Google Calendar Shared Calendar Link(s)
8. Google Maps Link with Map Locations
9. Google Analytics Information for Integration
10. Will license applicable web page widgets, etcetera if proof of concept is provided in another page a developer has themselves built or can provide POC using demonstration version.
11. Sign-Up for any payment services required.
12. Photos for use on the website.
13. Credentials for staging and development of website on alternate URLs. All hosting credential will be revoked at end of project completion.
14. Future reference for developer if so desired.

What we will not provide:
1. We will not purchase developer development tools such as Adobe Photoshop, Illustrater, Dreamweaver, etcetera. The developer is expected to have these things already.

Required Response Criteria: (Any Response Not Containing All of the following May be Eliminated and No Response Provided)
1. Your name, full contact information (address, phone, email) and city you would be working out of to complete the project.
2. Example of at least 3 websites that you have done from scratch in the last 12-18 months; not just performed updates or modifications.
3. Example of at least 3 websites that you have performed the integration of the above mentioned technologies.
4. Examples of your Graphic Design work, or the name and example work of the graphic designer(s) you would use for this project.
5. A list of technologies and programs you expect to use, including a list of services we would have to sign-up for and software we would have to license.
6. A rate at which work would be done at, or fixed price for the work; as well as forms of payment accepted and any deposit required.
7. An expected time to complete the project.
8. Elaboration, Limitations on your experience with above requirements.

Deliverables:
1. A functional website that will be self-maintainable by the club in the future.
2. Project Completion within clubs desired timeframe / deadline.
3. All original source code, application projects (i.e. Dreamweaver,Illustrator , Photoshop PSDs), images, and non-flattened graphics used for the project will be delivered on CD or DVD within 15 days of project completion.
4. If developer during the course of the project has to license a piece of software, that it be done in the clubs name and that license turned over to the club at the termination of the project.

Thank You, we look forward to your response.

/CRS